Standard Mileage Rates for 2018 Are Up

The IRS has issued the 2018 optional standard mileage rates used to calculate the deductible costs of operating an automobile for business, charitable, medical or moving purposes.

Beginning on Jan. 1, 2018, the standard mileage rates for the use of a car (also vans, pickups or panel trucks) will be:

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Reasons for Debit Card Declines at the Merchant Point of Sale

No one expects their benefit debit card for FSA, HRA, and/or HSA to decline when they use it; however, there are many reasons why this can happen.

Most Frequent Valid Decline Reasons for the FSA, HRA, and/or HSA Benefit Debit Card:

  1. The card has not...
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BASIC Appoints Robert Hayes as New President & CEO

Portage, Michigan. – January 8, 2018 – BASIC (Benefit Administrative Services International Corporation) today announced  Robert Hayes will serve as the new President and  Chief Executive Officer, effective January 1, 2018. Hayes  most recently served as Executive Vice President and Partner at BASIC, primarily responsible for the western division (BASIC pacific).  Robert brings more than 15...
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Deadline for Furnishing Statements Extended from January 31 to March 2

IRS Notice 2018-06: Deadline for Furnishing Statements Extended from January 31 to March 2
  • The IRS has extended the deadline for employers, insurers, and other providers of minimum essential coverage to furnish the 2017 forms 1095-B and 1095-C to individuals. The due date is now March 2, 2018.
  • The due date for filing the 1095 forms with...
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IRS to Begin Enforcing Penalties for 2015 ACA Reporting Year

The time has come, the IRS has stated that they are going to begin enforcement of the Affordable Care Act’s (ACA) employer mandate penalties as soon as the end of this year. During the tax years 2015 and 2016, the Employer Shared Responsibility law was seen as ‘’practice’’ by the IRS...

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Social Security Administration Corrects Its Taxable Amount

In October, the Social Security Administration made its usual announcement about changes in the maximum salary level subject to the Social Security tax. The new figure was $128,700, an increase of $1,500 over the old limit.

However, in late November, the SSA took the unusual step of lowering this figure from $128,700...

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Reducing Your Company’s Bottom Line: Dependent Eligibility Audits

Rising costs make health care into a make-or-break issue for many businesses, especially smaller ones. In fact, recent figures from the Bureau of Labor Statistics suggest that 57% of workers at firms hiring 100 employees or fewer have less access to employer-sponsored healthcare. And because the Affordable Care Act (ACA) expanded dependent eligibility...

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BASIC ACA Alert-IRS Enforcement of ACA Penalties for 2015 Reporting Year

Beginning as soon at the end of 2017, the IRS has stated that they are going to begin enforcement of the Affordable Care Act’s (ACA) employer mandate penalties.  The ACA is still the law of the land and the IRS is obligated to enforce this law.  According to the IRS’s recently updated Questions and Answers...
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BASIC’s Human Capital Management Solution: HCM 2.0

BASIC is proud to present the newest version of our human capital management solution: HCM 2.0, an integrated all-in-one payroll and human resource system. HCM 2.0 handles all of your human capital management needs in one convenient place, eliminating the stress of forcing incompatible software to integrate. The system includes, but is not...

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Use Family-Friendly Benefits to Attract and Retain Key Employees

Family-friendly benefits are a new concept to attract and retain key employees. Companies in the past often offered "family days," like the annual company picnic, but today's companies go much further in their efforts to help employees with dependents manage their complex schedules.

Make Kids Welcome

Some offices welcome small children,...

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New Form I-9 Is Now Mandatory

New revisions to employment eligibility verification went into effect on September 18, 2017. Form I-9 will help you verify your employees’ identities and employment authorizations while clarifying timelines for certain I-9 processes:

  • Section one must be completed no later than the first day of employment; formerly the completion timing read, no...
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Terminations without Consideration: The Fifth of Five Common FMLA Mistakes

Terminating FMLA eligible employees can have destructive consequences if not handled properly. Employers need to be absolutely certain about the minutiae of terminations in these situations. How closely an employer follows FMLA regulationsduring an employee’s leave is also important.

In terminating an FMLA employee without consideration, an employer runs the risk of violating...

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ACA Penalties for 2017

Employer Penalties for Noncompliance with ACA Information ReportingThe Affordable Care Act (ACA) requires Applicable Large Employers (ALEs) to report to the IRS whether they offered their full-time employees (and if self-insured, their full-time employees’ dependents) affordable and minimum value coverage in order to satisfy the Employer Mandate.ALEs are subject to penalties for failure to timely...
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BASIC HQ 2017 Holiday Schedule

BASIC's Headquarters (Portage, MI) and Arizona offices will be closed on the following dates/times in observance of the Holidays:
Friday, November 17Thursday, November 23Friday, November 24Friday, December 8Friday, December 22Monday, December 25Monday, January 1Closing at 3:00 pm ETClosedClosedClosing at 2:30 pm ETClosedClosedClosed
Please share this information with your staff.Thank... Read more

How to Manage Flexible Schedules

Work-from-home options are becoming big-ticket items in the battle for work-life balance, but not all offices have the ability to offer this perk. However, some alternatives can help both the employer and the employees. Consider a flexible schedule option. In this scenario, your employees have more control over their work hours but are...

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IRS Updates Its Per Diem Rates

The IRS has released an annual notice that lists and explains the 2017-2018 special per diem rates for taxpayers to use in substantiating the amount of ordinary and necessary business expenses incurred while traveling away from home. These rates run from Oct. 1, 2017, to Sept. 30, 2018.

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Failure to Track FMLA Time Properly: The Fourth of Five Common FMLA Mistakes

For many workers, FMLA leave is a necessity, so it’s extremely important that their leave is tracked properly. Two areas employers often encounter difficulty in are calculating the amount of leave an employee is entitled to, and knowing which times can and cannot be counted as FMLA leave. Failure to track properly can...

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The ACA Lives – Its Reporting and Filing Requirements Do Too

With the collapse of the Graham-Cassidy healthcare bill, senate GOP leaders find themselves back at the drawing board in their attempts to repeal the Affordable Care Act. While, technically, a repeal is still possible in 2017, the odds of success are incredibly slim. As a result, compliance with the ACA’s reporting and filing...

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BASIC Expands East Coast Presence with Acquisition of COBRA Administration & Health Services, Inc.

PORTAGE, Mich., Oct. 2, 2017 /PRNewswire/ -- BASIC (Benefit Administrative Services International Corporation), the country's leading provider for third-party employee benefits administration, is pleased to announce the acquisition of COBRA Administration & Health Services, Inc.
Established in 1989 and headquartered in Portage, Michigan, BASIC has grown into...
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BASIC Announces the Release of HR Assist®

BASIC is proud to announce the release of HR Assist®, our fantastic new service that helps employers lighten their workload, manage risk, and reduce liability. As the newest addition to our roster of services, HR Assist® continues the tradition of utilizing BASIC’s high level of expertise to improve HR administration for employers of...

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Certification Errors: The Third of Five Common FMLA Mistakes

Huge issues can arise when FMLA certification mistakes are made. Due to the complicated nature of the FMLA, it’s easy to make these mistakes and can be extremely hard to fix them. Some of the most common certification mistakes include: approving an employee’s leave when their illness is not actually covered under the...

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What Employers Should Know About Disability Coverage

As an employer, you want to offer fair coverage to all your valued employees. After all, if someone is injured or ill, you want to be sure they aren't worrying about their job while they recover. That's where several types of disability insurance as well as federal and state programs come into play....

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New DOL Rule is Gone for Good

In 2016, the Department of Labor decided to radically raise the minimum salary for overtime consideration. But at the last minute a federal judge temporarily blocked it. Everyone waited to see what would happen: would there be a new ruling? Would the DOL appeal?

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EEO-1 Report Pay/Hours Worked Changes on Hold

On August 29, 2017 the Federal Office of Management and Budget (OMB) halted the EEOC’s proposed EEO-1 Report changes after a review of the data collection requirements pursuant to the Paperwork Reduction Act.  OMB issued an immediate stay of the EEOC’s collection of pay and hours worked data from covered businesses, which are...

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Know the EEOC: Employment Opportunity for All

Discrimination in the workplace can be a very sensitive topic to bring up. We've all heard of various laws the government creates to keep places of business fair, and most of our jobs tell us about or make us watch videos about workplace equality when we first start. And that's just the beginning. To get...
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Important Changes to the Term “Fiduciary”

Recent changes to the definition of “fiduciary” have grown to include those who offer guidance on investment options to health savings account (“HSA”) and individual retirement account (“IRA”) holders.With the new regulations, if an employer provides guidance to employees regarding their investment options, such as pushing one option over another, the employer can now be...
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Direct Manager Involvement: The Second of Five Common FMLA Mistakes

An employee’s manager becoming involved in an FMLA situation can be liability for an  employer.Handling FMLA cases involves a set of complicated regulations that, if not followed properly, can lead to very serious consequences. When an employee’s manager is involved in FMLA proceedings the employer dramatically increases the risk of being out of compliance. Direct...
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BASIC Named One of the Top 25 HR Technology Solution Providers

 CIO Applications included BASIC on their 2017 list because of their extremely diverse portfolio of HR offerings.CIO Applications magazine is a publication dedicated to offering comprehensive information on the latest technology trends. In their June issue they published their list of the top 25 HR technology solution providers of 2017....
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